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Form Builder Wizard: Answer Responses

Simply click on the link that represents the type of response you wish to add to the current question. The options are as follows:

Add Responses
  • Multiple Choice: A multiple choice response type consists of options from which the user may select the most appropriate answer. The options may be created via the Wizard, or may already exist in the Formulator database or derive from a table in another database on the same SQL server as the one on which the FormulatorNET database resides.
  • Text Input: Select this if you would like to add a Date Control, Rich Text Editor, Multiline Textarea, Single Line Textbox, Numeric Input, Email input, or an Internet Link input. Date, numeric, URL and e-mail fields are automatically validated for input format.
  • File Upload: Enable users to select files on their computers to upload to your server.
  • Reference Number: This will add readonly text consisting of a Unique ID Number assigned to each submission used to facilitate administrators to easily search for and find specific submissions. Once added to a form, you can use the Reference No. link in the left menu to jump to a specific submission.

Text Input :  The following lists all available options for text input responses.  Some options, however, only apply to certain types of text input fields.  See the grid below the descriptions, which lists the options available to each response type:

  1. Required field: Select "Yes" to the first question if the user is required to enter input in this field before submitting the form.  Otherwise, select "No".  (By default all fields are required.)

  2. Type: Select "Textbox" from the Type dropdownlist to add a standard textbox.

  3. Maximum Number of Characters, or character length, is an optional field in which the form builder can limit the number of characters to help ensure that the response is appropriate.  For example, State abbreviations are always two characters.  To accept the maximum character length (250), leave this field blank. (Note that if you need to allow more characters, it is recommended that you use the Textarea or Editor input types instead of a textbox.)  Note that when maximum character length is specified, the textbox will be automatically resized.

  4. Instructional Text appears initially to the end user in gray. When users select this field to enter their response, this text disappears. For example, if you want users to enter their name in a certain format, you can specify such in your textbox by entering "Last name, First name" in the instructional text field.

  5. Intuitive Name: This name is used for administrative purposes only. You can enter a name (unique to the present form) to refer to this response to set conditions (see Setting Conditions), use the response in emails (see #7 below), or add the responses to the submission results summary table (see #6 below). Text entered here does not appear on the final form.

  6. Submission Results Summary Table: When searching for submission results, the results appear in a table (similar to email inboxes). If you'd like responses entered in the textbox to serve as a submission identifier in the results table (like the subject of an email), enter a descriptive title for the identifer in the Intuitive Name input (see #5 above) and select the "Yes" radiobutton.

  7. Email inclusion: To include the users' responses in emails, enter a short intuitive name (see #5 above) and select the "Yes" radiobutton.  When composing emails, simply enter {userinput:InutitiveName:userinput} at the location within the email where you want to include the response. A typical use is for name field responses, for example, to be added to the email greeting.

  8. Dimensions: Specify a height and width (in pixels) for Textboxes and textareas to resize them to the desired dimensions, or leave these fields blank to accept the default dimensions.

  9. Menu Options: This option exists only for the Editor control.  Font Formatting is recommended as it limits data entry to simple HTML text formatting only (e.g., fonts, bold, etc.) while disallowing the editing of code. Use HTML Formatting if you want to allow the user to edit the HTML source and allow more options such as adding tables and bullets.

  10. Recipient Email:  This option exists only for the Email control.  Formulator.NET gives form builders the option of sending autoresponse emails to the user upon form submission.  However, the user must specify an email address before the response will be sent.  Therefore, there should be at least one email response added to the form.  Select the "Yes" radio button for this question to send the email to the address specified in this control by user.

  11. Min/Max Values:  This option exists only for the Numeric Input control.  If you wish to limit responses to a certain numeric range, you may enter the minimum and/or maximum limits in the boxes provided. Leave them empty to allow any number.  You may set a minimum without setting a maximum limit, and vice versa.

  12. Autopopulate: If you set Minimum and maximum values as described in #11 above, you can choose to autopopulate a dropdownlist (by checking the checkbox provided).  By checking this box and supplying both minumum and maximum values, the textbox will not appear.  Instead, a dropdownlist with the only acceptable values will be presented.  This is especially useful when providing a dropdownlist of the last 100 years (to allow users to select the year of their birth).  Note also that only multiple choice controls may be used as conditions.  Therefore, by autopopulating a numeric control, you are also enabling this control to function as a condition.  For more on conditions see Setting Conditions.

Textbox Date Editor Email Link Numeric Textarea
1. Required:
2. Type:
3. Max Length:
4. Instructions:
5. Intuitive Name:
6. Results Table:
7. Email Inclusion:
8. Dimensions:
9. Menu Options:
10. Recipient Email:
11. Min/Max Values:
12. Autopopulate:

Multiple Choice

When you select the multiple choice input type link, you must next select an existing answer option group (with predefined options) or create a new group. (See screenshot.)   

When an existing group is selected, you are then presented by the preferences page; otherwise, you will be presented with the following screen:  

The following bullet points only apply to new option groups:
  • Here you are asked to provided a share name if you believe that this option group might be useful for other forms.  If shared, it will become automatically available to all other form builders in your department.  You also have the opportunity to upload multiple options all at once by uploading a CSV file containing any or all the options belonging to this option group. (There is no need to specify a file if you wish to enter all the options manually.)

  • If you choose to upload a CSV file, you can add all your options to an MS Excel worksheet and save the file as CSV.  (See screenshot.)  

  • On the next screen, you can re-order, delete, or add new options. Once satisfied with the options, click the next button to proceed to the preferences page.  (See screenshot.)  
The preferences page [] is similar to the one presented for the Text Answer option responses. The full set of options depends on which control type you select.  Here is a list of all possible options followed by a grid showing which options apply to each of the control types.

  1. Required field: Select "Yes" to the first question if the user is required to select an option from this field before submitting the form.  Otherwise, select "No".  (By default all fields are required.)

  2. Type: Checkboxlists and Listboxes allow for multiple selections, whereas dropdownlists and radiobuttonlists require a single response.

  3. Vertical Columns:  Applies to checkboxlists and radiobuttons only.  By default options will be repeated horizontally.  If you want to present options in vertical columns specify how many columns they should be dispersed over.

  4. Item Count: Applies only to Listboxes which display several options at once.  Enter how many items should be displayed (between 2 and 10).

  5. Intuitive Name: This name is used for administrative purposes only. You can enter a name (unique to the present form) to refer to this response to set conditions (see Setting Conditions), use the response in emails (see #7 below), or add the responses to the submission results summary table (see #6 below). Text entered here does not appear on the final form.

  6. Submission Results Summary Table: When searching for submission results, the results appear in a table (similar to email inboxes). If you'd like responses entered in the textbox to serve as a submission identifier in the results table (like the subject of an email), enter a descriptive title for the identifer in the Intuitive Name input (see #5 above) and select the "Yes" radiobutton.

  7. Email inclusion: To include the users' responses in emails, enter a short intuitive name (see #5 above) and select the "Yes" radiobutton.  When composing emails, simply enter {userinput:InutitiveName:userinput} at the location within the email where you want to include the response. A typical use is for name field responses, for example, to be added to the email greeting.

Checkboxes Dropdownlist Listbox Radiobuttons
1. Required:
2. Type:
3. Vertical Columns:
4. Item Count:
5. Intuitive Name:
6. Results Table:
7. Email Inclusion:

Reference Number   

The reference number type is required and it is automatically assigned thus requiring no input from the user.  The only options available are Intuitive Name, Results Table, and Email Inclusion (See either Text Input or Multiple Choice explanations above for further descriptions.)

File Upload   

Specify whether or not a file is required and if you wish to limit uploads to files of a certain type, specify the acceptable file extensions.  Enter a comma delimitted list of file extensions for the file formats that should be accepted by the input field. The field will reject any files not included in the list.  Leave the field empty if the field should accept any file type. The file extensions should exclude their preceding periods.  (Tip: Click on the presets to quickly add common file extensions.)

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